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Duties of Officials Policy

Reference: Rule Section 2500 and 2600

Revised Date: April, 2003

 

Blue wording denotes rules relating to officials.

 

1.0 GENERAL

Evaluators, judges, referees technical controllers, technical specialists and data specialists are official representatives of the Association and should at all times conduct themselves in a manner befitting such an appointment. They shall also be held responsible for seeing that all rules of the Association are observed on any occasion when they are present. (Rule 2507 (1))

 

2.0 RESTRICTIONS

2.1 A chief data specialist, data specialist, judge, referee, technical controller or technical specialist shall not officiate in an event of a competition, nor shall an evaluator, judge or referee officiate at a test, where any of the following circumstances prevail:

    1. When he/she is currently, or has in the past twelve months been the regular coach/ choreographer of the competitor/candidate.
    2. When the livelihood of the official is dependant on, or is perceived to be dependant on the outcome of the competitor/candidate in a competition or test.
    3. When, due to their personal relationship with the competitor/candidate, or the coach/choreographer of the competitor/candidate, the official can reasonably be considered to be in a conflict of interest.
    4. When he/she is closely related* to the competitor/candidate.
    5. When he/she has been a skating partner of the competitor/candidate during the past twenty-four months in a sanctioned competition or during the past twelve months in a test
    6. When he/she is closely related* to a coach he/she shall not officiate, if the candidate is a pupil of said coach during the past twelve months.
    7. When he/she is under suspension for any reason.
    8. When he/she is closely related* to the dance or pair partner in a test, he/she will not officiate unless prior permission is obtained from the appropriate Section Evaluators/Judges Chair.
    9. Closely related persons* shall not officiate in any capacity in qualifying events (judge, referee, technical controller, technical specialist or assistant technical specialist) on the same officials panel.
    10. In Non-Qualifying Events closely related persons* may sit on the same panel provided no more than one is on the technical panel (TC, TS, ATS, DIO, VRO) and no more than one is acting as a judge. Anyone acting as a referee cannot be a closely related person to any judge or member of the technical panel.
    11. For non-CPC competitions (including but not limited to CanSkate, STAR 1-4, etc.) any restrictions on the composition of a panel of officials will be as per the event procedures published by the association.

*Note: Closely related is defined as husband, wife (or common law spouse), mother, father, grandfather, grandmother daughter, son, granddaughter, grandson, sister, brother (or step mother, father, daughter, son, sister, brother).

When due to extenuating circumstances, a data specialist, or chief data specialist is required to officiate contrary to the above, then the chief referee or technical representative must assume the responsibility to verify the procedures employed and/or the calculated results for the event where the conflict exists. (Rule 2502)

 

3.0 TEST EVALUATING ASSIGNMENTS

3.1 Evaluators must be selected from the Skate Canada Officials List. All tests will be evaluated by one Evaluator. (Rule 2504)


3.2 The Section Evaluators/Judges Committee shall be responsible for the selection of evaluators/judges for the following tests:

  • Senior Silver and Gold Skating Skills Tests
  • Senior Silver and Gold Free Skating Tests
  • Senior Silver, Gold Dance and Diamond Dance Tests
  • Silver and Gold Interpretive Tests

3.3 For all other Skate Canada tests the evaluators shall be obtained by the club test Chair or the Section Judges Bureau.

3.4 Under no circumstances shall an evaluator or judge accept an invitation to evaluate or judge, extended by a coach except to evaluate or judge at a Skating School. Evaluators or judges shall not officiate at a Skating School unless it is a member organization of the Association.

3.5 Requests for an evaluator or judge from another Section shall only be made through the appropriate Section Evaluators/Judges Chair. Requests for an evaluator or judge to evaluate or judge Skate Canada tests outside Canada shall be made through the Section Evaluators/Judges Chair responsible for the club sponsoring the tests.

 

4.0 DUTIES OF EVALUATORS/JUDGES

4.1 An evaluator/judge must keep themselves fully informed concerning the judging of skating as outlined in the current Skate Canada and ISU Regulations, Communications and Judges Handbooks. (Rule 2507 (2))

4.2 An evaluators/judges eyesight and hearing must be of satisfactory standard to carry out his or her duties.

4.3 As officials appointed by Skate Canada, evaluators/judges are expected to comport themselves with discretion.

4.4 Evaluators/judges must be completely impartial and neutral. They must not show bias for or against any skater on any grounds. They must disregard public applause or disapproval. They must mark only the skating being performed, and must not be influenced by the reputation or past performance of a skater.

4.5 Judges must mark independently and while judging, are not permitted to converse with one another or to indicate errors. During an event which they are judging, judges are not permitted to exchange communications with spectators or others, except through the officiating referee or assistant referee.

4.6 Unless they are at ice level, the evaluators/judges shall be seated on the sides near the center. They must have an unobstructed view of the ice surface and, where applicable, be readily accessible to the referee.

4.7 In tests each evaluator or judge shall make notes to enable him/her to give explanations of his/her marking, on request of the referee or authorized official of the Association. Evaluators/judges remarks on test sheets shall be in longhand for the benefit of the candidates, parents and coaches. In competitions each judge must keep a private protocol and note on it each mark he/she awards before displaying it. He/she must also make adequate notes to enable him/her to give explanations concerning his/her marking, if required.

4.8 In competitions, from the commencement of the compulsory portion until the last performance has been completed, the judges of that event are not permitted to discuss with any person, other than the referee and assistant referee of that event, their own marks or those of any other judge. An exception can be made in the case of a practical examination if the examiner is not the referee or assistant referee of the event.

4.9 In competitions, the whole range of marks must be used according to the merit of the performance. Low marks must not be avoided on sentimental or other grounds if the standard requires them to be given. Judges are forbidden when judging to use previously prepared marks.

4.10 Judges may not write down the marks awarded by the other judges during any part of a championship or competition.

 

5.0 SELECTION OF REFEREE

5.1 A referee must be qualified in all respects to judge the competition which he or she is to referee. If a referee has not been designated then the panel of evaluators/judges shall select one of the panel to act as referee, in addition to his or her duties as a judge. (Rule 2505)

5.2 For non-qualifying competitions it is customary to appoint a chief referee. He or she shall supervise all technical aspects of preparations for and conduct of the competition and coordinate the activities of the individual referees. He or she is not empowered to limit the authority of the other referees in their handling of an individual event.

 

6.0 DUTIES OF THE REFEREE

The referee shall:

6.1 Decide on whether the condition of the ice permits the holding of the competition.

6.2 Be responsible for ensuring that all rules applicable to the test or competition are observed. When a situation arises which is not covered by a specific rule, make a ruling on the matter, based if possible on the closest existing rule.

6.3 Be in complete control of the ice surface and may order any one to leave the ice who is there without permission. For those authorized to be on the ice surface see the Event Management Handbook.

6.4 Act as Chair of the panel of judges where applicable.

6.5 If a judge does not report in time, appoint another eligible judge to replace the absent judge. In a competition he/she may also reduce the number of judges on the panel subject to the Event Management Handbook and CPC Regulations Section B.

6.6 Change the judges on a panel or reduce the size of the panel as appropriate when urgent reasons prevent a judge continuing with his or her duties subject to the Event Management Handbook and CPC Regulations Section B.

6.7 In competitions, after warning him/her, replace any judge violating any of 4.0 above or reduce the size of the panel subject to the Event Management Handbook and CPC Regulations Section B.

6.8 Not change the judges on a panel for reasons other than those stated above.

6.9 Signal the beginning and ending of the music.

6.10 For dancing, check the suitability of the music for each dance and ensure that the tempo of the music is correct and does not vary due to outside causes.

6.11 Ensure that the proper forms are in use, that they are correctly completed and signed.

6.12 Authorize the publication of the results of competitions. Results of competitors shall not be released until authorized by the referee. Communicate the result of the test to the skater.

6.13 Be in complete control of trial judging, ensure that trial judging sheets are completed and signed as verification of marks recorded before leaving competition area.

6.14 See also the Event Management Handbook.

 

7.0 JUDGES AND REFEREES REPORTING PROCEDURES

7.1 Within three weeks of the completion of events at Sectional, Canadian Qualifying Rounds and Canadian Championships, all referees shall submit a written report of the championship to the Chair of the Officials Coordinating Committee, with a copy to the President.

7.2 Within three weeks of the completion of events at International, Olympic and World Championships, all Canadian judges and referees shall submit a written report of the championships to the Chair of the Officials Coordinating Committee with a copy to the President.

7.3 The report shall include full details of any substitution of judges under this policy and of explanations of marking under the Event Management Handbook insofar as Canadian judges are affected. It shall also include comments regarding the conduct of the events, the personal conduct of the officials and suggestions for improving future championships.

 

8.0 DUTIES OF THE TECHNICAL REPRESENTATIVE

The duties listed below are for Sectional Championships, Skate Canada Challenge Competitions, Canadian Championships and Canadian Synchronized Skating Championships.

8.1 A Technical Representative shall have the following responsibilities, and is authorized to:

    1. approve by correspondence with the organizing committee (Sectionals only)
        • the announcement before its publication
        • the schedule of events
        • the ice practice schedule
        • NOTE: For Challenge Competitions and Canadians, this information is forwarded by the Skate Canada National Office. (No approval is necessary.)
    2. visit the site of the proposed championship or competition at least eight months before the scheduled dates. At this time the following items shall be checked:
      1. music and public address equipment - its operation and location in the ice area, music provisions for the practice rink
      2. system of registration of competitors and their music
      3. locations and provisions for seating of judging panels during the competition
      4. location of announcers in relation to the judging panel
      5. opening for competitors to enter and exit ice area
      6. ice painting - (ascertain if it will interfere with general condition of the ice surface at competitions and practice rinks, levelness and hardness) (Canadians only)
      7. arena lighting in conjunction with TV if required
      8. flooding equipment
      9. facilities such as: dressing rooms, judges room, meal arrangements for judges, data specialists and other officials
      10. location of data control centre, recording area and all equipment required for competition accounting, ensure that adequate electrical circuits are provided
      11. hotel accommodation for both competitors and officials
      12. distance from hotel to competition rink: time, probable obstacles, for preparation of draft transportation schedule
      13. method of printed communication at the competition (bulletins, communications and results)
      14. location and operation of any television cameras (the Technical Representative or Skate Canada appointee shall be the only liaison with television personnel)
    3. A progress report of this visit shall be filed with Skate Canada (Challenge Competition only)

8.2 The Technical Representative should be on the Organizing Committee mailing list. (Sectionals and Challenge Competition only) Information re: Canadians is forwarded by Skate Canada National Office.

8.3 The judges panels and working assignments for all Challenge Competition and Canadian events including Synchronized Skating will be set by the National Judges Sub-Committee and once approved, forwarded to the Technical Representative, respective referees and judges at least one month before the competition date. In the case of Sectional Championships, the Technical Representative with the Section Evaluators/ Judges Chair will select the judges panel and create the working assignments. See the Event Management Handbook for Synchronized Skating Championships.

8.4 Assign practice groups for preparation of music rotation (For Canadians, music rotation sheets are prepared by the Skate Canada National Office)

8.5 The Technical Representative shall arrange for and chair a meeting of the referees and judges to be held before the championships.

8.6 During the competition the Technical Representative will act as the only liaison between the referees and the organizing committee. However, he or she may not limit or intrude upon the authority of the referee of any event. In a Canadian Championship he or she may not act as a judge, referee or assistant referee. In the case of Sectional Championships and Challenge Competition, he or she may act as the referee or assistant referee for dance or pairs (not both) but not for a singles event. At no time may the Technical Representative act as a judge. He or she shall ensure that referees have the necessary report forms.

8.7 Monitor ice conditions.

8.8 In Challenge Competitions and Canadian Championships he or she shall supervise the selection of and order of skating of any exhibitors to ensure that correct protocol is maintained.

8.9 Submit a written report in standard form within one month to the President, (via the Skate Canada National Office). Copies will be distributed to the Chairs of the Officials Coordinating and Events Management Committees, Synchronized Skating Planning Committee (where applicable), and the Chief Executive Officer.

 

9.0 DUTIES OF THE TECHNICAL REPRESENTATIVE FOR INTERNATIONAL COMPETITIONS

The Technical Representative shall have the following responsibilities and is authorized to:

9.1 visit the site of the proposed international competition at least two months before the scheduled dates;

9.2 check all technical matters affecting the competition, including but not limited to:

    1. the announcement before its publication as written by the Associations National Committee in charge of the competition
    2. the schedule of events and practice schedule as decided by the Associations National Committee in charge of the competition
    3. condition of the ice generally before and throughout the competition in consultation with the respective referees
    4. marking system; if an electric light marking display system is in use, to maintain continuous liaison with the attending supervisor of the system to ensure its satisfactory operation
    5. requirements for all draws, i.e. equipment required. location, etc.
    6. location and operation of equipment for reproduction of communications, and the method of distribution
    7. system of registration of competitors and music
    8. music equipment, and the method of handling tapes during practice, and the adequate training of music supervisors and equipment operators at the practice rinks, as well as ensuring that there are no dead spots at ice level in the competition arena
    9. public address, and methods of communication between the announcer, referee and music operator during the competition (communication system, in general)
    10. location for announcing and music
    11. facilities such as dressing rooms, judges rooms, etc.
    12. all phases and facilities required for accounting including the operation of any computer(s) used
    13. ice resurfacing equipment
    14. eligible status of all competitors (to be verified by Skate Canada National Office)
    15. seating of judges panels and recorders
    16. location and operation of television cameras and arena lighting (not less than 100 candle footage), and to be the only liaison with television personnel, unless a Skate Canada Appointee is assigned
    17. adequacy and scheduling of the system of transportation between the headquarters hotel and the competition and practice arenas
    18. publication of an information communiqué for use by all competitors, referees, judges and other officials
    19. adequacy and timing of meals for competitors, referees, judges and data specialists
    20. distances from hotel to arenas, etc. for preparation of draft transportation schedule
    21. printing and reproduction of an adequate number of the final protocols for distribution to all competitors, referees, judges and other officials not later than the evening of the closing banquet
    22. the selection and order of skating of any exhibitors during and after the competition in consultation with the Chair of the Associations National Committee and the Chair of the local Organizing Committee

9.3 the Technical Representative shall receive all pertinent mailings via the National Office;

9.4 act as the only liaison between the referees and the Organizing Committee of the competition. However, he/she may not limit or intrude upon the authority of the referee of any event. He/she may not act as a judge, referee or assistant referee;

9.5 assign practice groups for preparation of music rotations;

9.6 assignments of referees and judges will be made by the Chair of the Skate Canada national committee responsible for the event. Referees and judges for any international competition will be informed of their working assignments upon arrival unless it has been decided to determine the judges assignments by a system of draws the day before the competition commences;

9.7 monitor ice conditions;

9.8 act as Chair of the meeting of the referees and judges held before the Championship or international competition, as well as Chair of the meeting for the initial opening draws;

9.9 submit a written report in standard form within one month to the President, (via the Skate Canada National Office). Copies will be distributed to the Chairs of the Officials Coordinating and Events Management Committees, Synchronized Skating Planning Committee (where applicable), and the Director General.

 

10.0 DUTIES OF THE CHIEF DATA SPECIALIST

The chief data specialist shall:

10.1 ensure that he or she is fully informed of current Skate Canada rules governing competitions;

10.2 contact the Technical Representative or Chief Referee of the Competition, early in the planning stage, to discuss matters of mutual concern pertaining to accounting.

10.3 ensure that necessary supporting staff, facilities, supplies and forms are communicated to the Organizing Committee, and obtain confirmation of who will be responsible for providing same;

10.4 ensure that all staff are properly trained, and aware of the rules and the confidential nature of information being prepared. He or she shall ensure that where staff are of a restricted nature as set out in 2.0 of this policy, that proper precautions are taken to not involve these individuals in the events in question, and to maintain draw data confidential pending public posting;

10.5 ensure that adequate and proper forms are used and accurately prepared, and that procedures are adequate to accurately tabulate the judges marks into results, and have all phases verified. He or she shall ensure that results are verified and released in accordance with the Event Management Handbook;

10.6 direct any questions regarding rule clarification or situations not covered by the rules to the Technical Representative or chief referee;

10.7 ensure that all results, data and reports required by the referees for their reports, as set out in 7.0 of this policy, are prepared and made available to them promptly;

10.8 ensure that one copy of the protocol for each sanctioned competition is sent to Skate Canada. The protocol shall include one copy of all results sheets for all parts of all events (with ordinals where possible) including combined interim results as applicable and the final result. At competitions at the Sectional level and above, there shall also be a cover page listing the name, dates and location(s)/hosts of the competition and the applicable sanctions and the names of the host committee and officials.

10.9 Prepare a Report of the Chief Data Specialist within seven days of the completion of each sanctioned competition and submit one copy to the Chair of the Section Accountants Committee.

      1. For Sectionals, in addition to the above, submit Part B of the Report of the Chief Data Specialist to the Technical Representative to be completed and returned to the Chair of the Section Accountants Committee. The Chair will forward a copy of both completed forms to the Skate Canada National Office.
      2. For Challenge Competitions and Canadian Championships, prepare a Report of the Chief Data Specialist within seven days of the completion of the event and submit one copy to the Skate Canada National Office. Submit Part B of the Report of the Chief Data Specialist to the Technical Representative, to be completed and returned to the Skate Canada National Office. 
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