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Board Member Position Description Policy

Reference: By-law 1402 (2) (d)

Effective Date: November 1997

Revised Date:

 

1.0 PURPOSE:

To act as a voting member of the Board with full authority and responsibility to develop policies, procedures and regulations for the operation of Skate Canada; to monitor Skate Canada’s financial health, programs and overall performance; to provide the Director General with the resources to meet the needs of the Association.

 

2.0 THE FULL BOARD’S RESPONSIBILITIES

2.1 Establish and support the implementation of policy.

2.2 Delegate the responsibility for the day to day operation of Skate Canada to the Executive Committee and support its actions.

2.3 Review and approve budgets, receive financial reporting necessary to carrying on business, accept auditor’s statement and recommendations.

2.4 Review and approve in-year and long range plans.

2.5 Adopt and monitor key operating policies and procedures.

 

3.0 INDIVIDUAL BOARD MEMBERS DUTIES

3.1 Attend all Board meetings and activities.

3.2 Serve and represent the national interests of Skate Canada and not special interest groups inside or outside Skate Canada.

3.3 Become knowledgeable about Skate Canada.

3.4 Come to Board meetings well prepared and well informed regarding issues on the agenda.

3.5 Receive reports of Association activity from time to time; approve requests for action as appropriate.

3.6 Contribute to meetings by expressing your point of view.

3.7 Observe parliamentary procedures and consider others’ point of view; make constructive suggestions and help the Board make decisions that benefit skaters and the sport of skating.

3.8 Serve on committees, commissions and working groups as requested and participate in the accomplishment of their objectives.

3.9 As Chair of committees, commissions or working groups:

    1. operate within the committee, commission or working group terms of reference and refer appropriate matters to the Board of Directors;
    2. call meetings as necessary until objectives are met;
    3. ensure notice of meeting is mailed to all members six weeks in advance of the meeting;
    4. ensure the agenda and support materials are mailed to all members three weeks in advance of the meeting;
    5. conduct the meetings in an orderly, fair, open and efficient manner;
    6. ensure discussion is limited to agenda topics and bring the discussion back on track when members stray;
    7. encourage quiet and reserved members to speak up and keep one person from monopolizing discussion;
    8. make assignments when work needs to be completed;
    9. build consensus among members when disagreements arise;
    10. declare all conflicts of interest related to the objectives of the meeting and refrain from voting on subjects relating to personal conflicts of interest; ensure committee members are given the opportunity to declare all conflicts of interests and refrain from voting as above;
    11. liaise immediately before and after the meeting with the V.P. assigned;
    12. produce and distribute minutes of committee meetings and reports of commission and working group meetings to Board members and meeting members within two weeks after the meeting;
    13. adhere to approved plans and budgets;
    14. prepare policy changes as recommendations to the Board.


3.10 Represent Skate Canada in a positive and supportive manner at all times and in all
places.

3.11 Assume Board leadership roles when asked.

3.12 Keep the Director General informed about any concerns from within and/or from outside the skating community that affect the direction and best interests of the sport of skating and the Association.

3.13 Once the Board establishes policy, the National Office implements policy and carries out administrative tasks associated with policy. Refrain from intruding on administrative issues that are the responsibility of management, except to monitor the results and prohibit methods that conflict with Board policy.

3.14 Avoid conflicts of interest between the position of Board Member and your personal life. If such a conflict does arise, declare that conflict before the Board and refrain from voting on matters in which you have conflict.

3.15 Support in a positive manner all actions taken by the Board of Directors even when you are in a minority position, including supportive participation in debate regarding all Board decisions at all venues.

3.16 Draft motions for consideration before the Board meeting.

3.17 Protect the confidentiality of discussions at the Board table.

3.18 Assist, when in attendance at all major events of the Association, in all activities and demonstrate support for skaters, sponsors, and event management.

3.19 Participate in Board self-evaluation programs, Board development workshops, seminars, and other educational events which enhance Board Member skills.

 

I __________________________ have read and fully understand the roles and responsibilities of the position of Board of Director and agree to carry out my duties consistent with the expectations as outlined in the above position description. If, for any reason, I find myself unable to carry out the above duties to the best of my abilities, I agree to resign my position as a board member.


Board Member’s Signature / Date


Board Member’s Name (please print)

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