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Club and Skating School Minimum Operating Standards Policy

The Club Minimum Operating Standards Policy and the Skating School Minimum Operating Standards Policy have been combined into this updated policy that covers both types of organizations.  Due to the large number of changes that were made to this document, a clean version has been posted here (i.e. no strikethroughs or underlines showing the added and deleted portions) for ease of reading.

Reference:

Effective Date: September 2000

Revised Date: July 2016

DEFINITIONS (where definitions provided elsewhere location provided. If not defined elsewhere, definition is below):

Certified Professional Coach: Reference Info Centre > Skate Canada Bylaws > Article 1: Definitions

Club Code of Ethics: Reference Info Centre > Rule Book > Section 1000 – Policies and Procedures > Club Code of Ethics Policy

Club or skating school membership fee and insurance premium: Info Centre > Clubs and Schools > Fee Information

Eligible status: Info Centre > Rule Book > Section 2000 - Individuals within the Organization > 2103 Acts Causing Ineligibility

Good standing: Reference Info Centre > Skate Canada Bylaws > Article 1: Definitions

Home organization: Reference Info Centre > Skate Canada Bylaws > Article 1: Definitions

Program session: any on-ice Skate Canada programming (examples would include but not be limited to CanSkate, STARSkate, SynchroSkate, etc.)

Registered Skating Coach: Reference Info Centre > Skate Canada Bylaws > Article 1: Definitions

Registrant: Reference Info Centre > Skate Canada Bylaws > Article 1: Definitions

Registrant fee and insurance premium: Reference Info Centre > Clubs & Skating Schools > Fee Information > Summary of Club Registration Fees and Summary of Skating School Fees

Registration year: Skate Canada defines the registration year as commencing September 1 and ending August 31

Skate Canada Program Delivery Standards: Reference Info Centre > Programs > General Information > Skate Canada Program Delivery Standards

Skating School Code of Ethics: Reference Info Centre > Rule Book > Section 1000 – Policies and Procedures > Skating School Code of Ethics Policy

Standards for Professional Coaches Policy: Reference Info Centre > Rule Book > Section 2000 – Policies and Procedures > Standards for Professional Coaches Policy

A Member Club or Skating School must observe the following as conditions of maintaining Membership:

1.1 REGISTRATION OF THE CLUB OR SKATING SCHOOL: It shall be registered by Skate Canada upon payment of the annual membership fee (as applicable) and applicable insurance premiums no later than 14 days after the start of the first program session of each registration year.

1.2 REGISTRATION OF THE REGISTRANTS: It shall register with Skate Canada all of its respective registrants within 14 days after the start of its first program session of each registration year and shall remit the applicable annual Skate Canada registrant fees and insurance premiums once invoiced. Failure to submit registrations within this timeline may place insurance coverage for both the club or skating school and the registrants in jeopardy as registrations received after the 14-day deadline will only go into effect the day the registration is received by the Association.

Skate Canada skating schools, once approved, have the right to determine if they wish to register registrants with Skate Canada (be the Home Organization of that registrant). Should a skating school choose not to register registrants and not to be the Home Organization, they must make suitable arrangements with a Skate Canada club to register these registrants on their behalf. This club would then be the Home Organization of the registrant.

Registrants include all skaters, officials, club board members, and all on-ice volunteers.

1.3 ELIGIBLE STATUS OF A REGISTRANT: It shall ensure that the eligible status of each individual registered with it as a registrant is not jeopardized by any action of the club or skating school. or by any action by the registrant.

1.4 REGISTRANTS IN GOOD STANDING: It shall ensure that each individual registered with it is a registrant in Good Standing.

1.5 BYLAWS AND POLICIES: A Club is required to make its bylaws available, and a skating school is required to make its organizational management policies available to its home Section.

1.6 ASSOCIATION FEES AND MONIES OWING: All fees, insurance premiums and monies owing to Skate Canada must be fully paid by a club or skating school. Failure to do so within 90 days of receipt of invoice may lead to a club or skating school being considered as not in Good Standing.

1.7 REPORTS REQUIRED FROM A CLUB OR SKATING SCHOOL: It shall furnish to Skate Canada annually and from time to time such information as determined by the Skate Canada Board of Directors in order to assist Skate Canada in providing appropriate and meaningful programs for clubs and skating schools to operate.

1.8 SKATE CANADA BYLAWS, OFFICIAL RULES & REGULATIONS: It shall uphold and administer the Bylaws and Skate Canada's official rules, regulations, policies and procedures. Skate Canada acknowledges that any provincial statute governing a club or skating school has precedence over any inconsistent Bylaw or policy.

1.9 SKATE CANADA PROGRAMS: It must operate only Skate Canada skating programs. It is at the discretion of the club or skating school which programs it operates and it shall ensure these programs are run per current Skate Canada Program Delivery Standards.

1.10 CERTIFIED PROFESSIONAL COACHES AND REGISTERED SKATING COACHES: It shall ensure that programs are taught in accordance to the current Standards for Professional Coaches Policy. A skating school must employ at least one Skate Canada Professional Coach who is certified NCCP Level 3 or higher and is a member in good standing with Skate Canada.

1.11 ANNUAL GENERAL MEETING: Clubs shall hold a general meeting at least annually at which all registrants who are of legal age in the province and eligible persons in Good Standing shall have the exclusive right to elect directors of the club and to vote on other matters put forward for consideration.

1.12 AVAILABILITY OF BYLAWS/POLICIES: Clubs shall make their bylaws, and skating schools shall make their organizational management policies available on request to any individual who is a Registrant, Certified Professional Coach or Registered Skating Coach registered with the club or skating school.

1.13 REVIEW OF PROGRAM DELIVERY STANDARDS: Clubs and skating schools shall, upon request from a Home Section or National Service Centre, allow representatives acting on behalf of the Section or National access to any and all skating sessions delivered by the skating school for the purpose of verification of program delivery as outlined in Skate Canada Program Delivery Standards. This includes but is not limited to verification of registration of all registrants, registration and appropriate level of certification of all coaches.

1.14 OFFICERS, DIRECTORS AND COMMITTEE MEMBERS: All club officers, directors and committee members shall:

  • be eligible persons
  • be of legal age within the province
  • be registrants, certified professional coaches or registered skating coaches
  • be, or become within thirty days of being elected or appointed to such position, in good standing

At least one member of the club board of directors of the club shall be a certified professional coach or registered skating coach with the full rights to speak and vote at meetings of such board.

1.15 CODE OF ETHICS: Clubs must abide by the Club Code of Ethics –. Skating Schools must abide by the Skating School Code of Ethics.

1.16 Clubs and skating schools must have an independently prepared year-end financial statement compiled. The home Section of a club or skating school, or Skate Canada has the right to at any time require that a club or skating school immediately submit for review its financial statements and supporting documentation. Upon request a club or skating school must provide a bank confirmation to support all deposit and loan balances; a bank reconciliation for each club account; confirmation from each staff coach including balance owing and fees paid during the year; and confirmation from each facility including balance owing and fees paid during the year. Upon request, clubs and skating schools will also be required to produce a reconciliation of member fees and a copy of their registration fee schedule for each level of membership.

 

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